Executive Assistant

About the Company

Astro Shapes is a leading aluminum extrusion manufacturer delivering end-to-end solutions—from concept through completion—supported by advanced technology, full-service capabilities, and a strong commitment to quality and on-time performance.

Responsibilities

• Manage CEO calendar, meetings, travel, and priorities
• Prepare materials for meetings, presentations, and reports
• Serve as a gatekeeper and liaison for internal and external stakeholders
• Coordinate executive meetings including agendas, minutes, and follow-ups
• Handle confidential information with professionalism and discretion
• Support strategic initiatives and special projects
• Draft and manage executive communications and correspondence
• Organize and maintain files, records, and documentation
• Assist with board meetings, company events, and executive functions
• Monitor, prioritize, and respond to incoming communications
• Improve administrative processes for efficiency

Requirements

• 3–7 years supporting executives or senior leadership
• Associate’s or Bachelor’s degree preferred
• Experience in a fast-paced professional environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong organization and time management skills
• Excellent written and verbal communication
• High attention to detail and problem-solving ability
• Ability to anticipate executive needs and work independently

Benefits

• Competitive pay based on experience
• Overtime opportunities
• Stable, full-time role in a growing company
• Career growth opportunities