Executive Assistant

Responsibilities

• Manage inboxes, calendars, scheduling, and follow-ups for executives
• Prepare documents, reports, and meeting notes to support decision-making
• Coordinate tasks, timelines, and daily priorities across multiple stakeholders
• Support light operations, project management, and reporting activities
• Conduct research to inform strategy and executive decisions
• Handle personal and administrative support items as needed
• Maintain effective communication flow between clients and stakeholders
• Operate from established SOPs while identifying and implementing process improvements

Requirements

• 3+ years of executive assistant or operations experience
• Experience in fast-paced, high-expectation environments
• Experience owning and driving projects end-to-end
• Strong experience with Google Workspace
• Proficiency with project management tools (Asana, ClickUp, Trello, Monday.com, Jira, or Notion)
• Proficiency with AI tools (ChatGPT, Claude, Gemini, Perplexity, or Grammarly)
• Experience managing stakeholders including founders and C-suite executives
• Business-fluent written and verbal English
• Based in the Philippines
• Available to work during US hours
• Quiet home workspace with headset and webcam
• Backup internet and/or backup power for remote work continuity

Benefits

• Competitive pay above market rates
• Paid Holidays and PTO
• Part-time or Full-time positions tailored to your availability
• Performance, Tenure, and Health & Wellness bonuses
• Opportunities for professional development

About the Company

Assistantly is a leading provider of highly vetted support talent, specializing in placing executive assistants and operators into dynamic, high-expectation client environments.