Executive Assistant and Office Manager

Responsibilities

• Oversee day-to-day office operations, vendor relationships, and supply inventory
• Manage expense submissions, travel arrangements, and executive calendars
• Develop client resources, coordinate gift procurement, and provide concierge-level assistance
• Support brand and sponsorship outreach efforts and maintain coaching and executive profiles
• Draft and maintain public document requests and conduct research to support recruitment efforts
• Monitor NFL and NCAA performance metrics and industry hiring trends

Requirements

• Bachelor's degree in Sports Management, Business, Communications, or related field
• Prior experience supporting an executive
• Extremely organized with ability to manage multiple priorities simultaneously
• Detail-oriented with strong critical thinking and problem-solving skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Canva
• Familiarity with expense management platforms (Ramp) and social media platforms (Instagram, X)
• Ability to work in-office Monday–Friday, 9:30am–6:00pm in Gainesville, FL

Benefits

• Medical, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan
• Cell Phone Reimbursement
• Flexible PTO
• Exposure to the highest levels of professional sports

About the Company

Athletes First is a full-service athlete management firm representing elite NFL players since 2001. Headquartered in Southern California with satellite offices in New York City, Gainesville, FL, and Atlanta, GA, the company is a staple in the sports representation business.