Executive Assistant and HR Division Office Manager

Responsibilities

• Provide executive-level administrative support to the Vice President, Human Resources & CHRO, including managing messages, meetings, and tasks.
• Coordinate complex calendars, travel arrangements, and University/community functions.
• Prepare, review, and track Concur expense reports and reimbursement documentation for the Vice President and designated leaders.
• Manage special projects and events to support the overall HR strategy.
• Act as a primary point of contact for the HR division, greeting visitors and directing inquiries professionally.
• Draft general correspondence and assist with the dissemination of internal and external communications.
• Maintain confidentiality while handling sensitive information and managing electronic recordkeeping systems.

Requirements

• Bachelor's Degree or equivalent professional experience.
• 5 years of related administrative or executive support experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Typing proficiency of 60+ words per minute with high accuracy.
• Demonstrated ability to manage competing priorities and exercise sound judgment in a fast-paced environment.

Preferred Qualifications

• Master's Degree.
• Administrative work experience within a higher education academic environment.
• Prior professional experience working in Human Resources.

Benefits

• Comprehensive total rewards package including competitive base compensation.
• Access to a wide range of employee benefits as outlined in the Prospective Employee Benefit Guide.

About the Company

Gonzaga University is a Jesuit, Catholic, humanistic institution located in Spokane, Washington. We are committed to fostering an inclusive and diverse community that enriches our campus through mutual respect and a shared mission of excellence.