Executive Assistant

Responsibilities

• Manage President's calendar and travel arrangements
• Manage President's travel receipts and reimbursements
• Support President's meetings by preparing and distributing documents and agendas
• Schedule and organize group meetings with external stakeholders
• Take meeting minutes and file documentation
• Draft or edit correspondence
• Manage logistics and catering for meetings and events
• Enter contacts and information into CRM (Raiser's Edge)

Requirements

• 3+ years of experience in an executive support role
• High school diploma or higher
• Proficiency with Microsoft Office Suite, Adobe Acrobat, and Zoom
• Excellent verbal and written communication skills
• Experience managing complex business itineraries
• Strong organizational and time management skills
• Commitment to confidentiality and discretion

Preferred Qualifications

• Experience in nonprofit or higher education sectors
• 2+ years of experience in customer service or public-facing roles
• Interest in American history

About the Company

The American Antiquarian Society (AAS) is a national research library and learned society founded in 1812. Located in Worcester, Massachusetts, the AAS houses the largest collection of printed and manuscript sources from before the twentieth century in the United States.