Executive Assistant, Alumni Relations

Responsibilities

• Provide executive-level administrative support to the Director and Vice President, including complex calendar management and travel coordination.
• Lead the coordination of CAA Board communications, meetings, conference calls, and related activities.
• Oversee the accuracy and integrity of CAA Board data and assist in establishing effective data management procedures.
• Coordinate administrative support for various committees, including preparing agendas, meeting materials, and tracking action items.
• Manage communications and logistics for the Columbia Alumni Directors program and Alumni Association Presidents meetings.
• Serve as a key liaison between senior University leadership, faculty, alumni volunteers, and external stakeholders.
• Prepare reports, presentations, briefing materials, and executive correspondence to support strategic planning.
• Develop and implement administrative processes and workflows to enhance operational efficiency.

Requirements

• Bachelor's degree or equivalent.
• 2–4 years of related administrative or executive support experience.
• Excellent written and verbal communication skills.
• Strong interpersonal skills with the ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (especially Excel) and Google Workspace.
• Demonstrated ability to manage multiple competing priorities in a fast-paced environment.

Preferred Qualifications

• Experience working with databases.
• Experience working within a higher education environment or a development office.
• Demonstrated proficiency in project management, teamwork, and customer service.

About the Company

Columbia University in the City of New York is a world-class research university. The Office of Alumni & Development supports the engagement of more than 430,000 alumni worldwide, working to identify, cultivate, and steward alumni volunteers and supporters.