Executive Assistant

Responsibilities

• Proactively coordinate and manage complex executive agendas to optimize time management.
• Support procurement processes by managing purchase requisitions (DA) and tracking them within SAP.
• Monitor billing, receipts, and departmental administrative expenses.
• Organize comprehensive business travel, including reservations, itineraries, and logistics.
• Prepare expense reports and manage travel-related documentation.
• Assist with weekly workforce tracking and support the planning of major corporate events.
• Manage account logistics, including profile creation for new hires and closures for departures.
• Draft internal and external correspondence in both French and English.
• Maintain office supply inventory and ensure adherence to company policies and procedures.

Requirements

• DEC in administrative techniques, office automation, or a related field.
• Minimum of five (5) years of experience in an Executive Assistant role.
• Full bilingualism in French and English is essential.
• Advanced proficiency in Google Workspace or MS Office.
• Demonstrated ability to manage complex logistics, including travel and high-level meetings.
• Strong organizational skills with the ability to prioritize tasks and manage stress in a fast-paced environment.
• Experience with SAP or procurement processes is highly valued.

About the Company

Airbus Atlantic is a global leader in aerostructures and a key player in the Airbus value chain. With approximately 15,000 employees worldwide, we are committed to addressing the major challenges of a competitive and sustainable aerospace industry through pioneering technologies.