Executive Assistant

Responsibilities

• Proactively manage complex calendars and schedules for the Associate Vice President for Americas Manufacturing.
• Coordinate global meeting logistics, including recurring internal staff meetings and executive-level reviews.
• Manage all aspects of travel arrangements, including flights, hotels, local transportation, and visa/passport requirements.
• Prepare and reconcile travel expense reports and track approvals for travel, hiring, and compensation.
• Maintain office supply levels and manage digital document organization via SharePoint.
• Support team events through logistics planning and coordination.
• Manage email distribution lists, organizational charts, and meeting materials for webcasts and engagements.

Requirements

• 3+ years of relevant administrative or executive assistant experience.
• Proficiency in Office 365 business applications (Word, Excel, PowerPoint).
• Hands-on experience with SharePoint.
• Strong verbal and written communication skills.
• Proven time management, organization, and prioritization skills.
• Ability to solve problems independently and take initiative.
• High attention to detail and follow-through.

Preferred Qualifications

• Experience working with ARIBA, Agile, or SAP.
• Experience working with diverse global cultures.
• Knowledge of Teams and Telepresence tools.

Benefits

• Flexible work hours.
• On-site cafeteria and fitness center.
• Access to various sports courts (basketball, tennis, volleyball).
• Opportunities to participate in community volunteer projects.

About the Company

Agilent is a global leader in life science, diagnostic, and applied market laboratory technologies. We provide instruments, services, consumables, and expertise to help customers gain the insights they need to improve the world around them. With over 50 years of expertise and 18,000 employees worldwide, we are committed to innovation, integrity, and supporting life-changing scientific discoveries.