Executive Administrator

About the Company

Vote.Online is a new 501(c)(3) non-profit, nonpartisan voter engagement organization. Our mission is to register voters, provide simple and clear online voting information, and ensure more Americans cast their ballots nationwide.

Responsibilities

• Maintain and update data across internal systems, including Google Sheets
• Process, track, and ensure timely payment of invoices
• Coordinate scheduling and respond to internal and external communications
• Build and maintain professional relationships with aligned organizations
• Oversee organization and upkeep of the Vote Online Airtable database
• Manage and organize files within Google Drive
• Support general administrative and operational needs of the Executive team

Requirements

• 1–2 years of experience in an administrative, research, or support role
• Strong written and verbal communication skills
• Proficiency with Google Workspace (Docs and Sheets)
• Highly organized with ability to manage tasks and timelines
• Ability to work independently and take initiative
• Detail-oriented with strong ownership of work

Preferred Qualifications

• Past Executive Assistance experience
• Past or present involvement in civic engagement