Executive Administrative Partner

Responsibilities

• Manage complex schedules and logistical movements for the VP of AI Communications and a Director
• Coordinate internal and external meetings and organize strategic offsite events or team all-hands
• Coordinate both domestic and international travel arrangements and logistics
• Prepare expense reports and purchase requisitions
• Build cross-functional relationships between departments and partner with organizational lead admins
• Communicate key organizational and company updates to administrative partners

Requirements

• 5+ years of relevant experience providing administrative support to one or more executives
• 5+ years of experience in complex calendar management and expense report management
• 5+ years of experience coordinating travel logistics for executives
• Proficiency with Google Suite
• Demonstrated ability to prioritize multiple projects and assignments effectively

Preferred Qualifications

• Experience supporting creative, design, or communications organizations at scale
• Experience driving strategic projects, events, and team collaboration
• Experience utilizing AI agents and tooling to optimize workflows and drive efficiency
• Prior experience supporting VPs at a large-scale technology company
• Demonstrated ability to maintain high levels of confidentiality and discretion

About the Company

Meta builds technologies that help people connect, find communities, and grow businesses. From Facebook to Instagram, Messenger, and WhatsApp, we empower billions of people worldwide. We are now moving beyond 2D screens toward immersive experiences like augmented and virtual reality to build the next evolution in social technology.