Executive Administrative Assistant

Responsibilities

• Provide high-level administrative support to the Executive Vice President of Sphere Sales and Service.
• Manage complex, shifting calendars and workdays across multiple time zones.
• Coordinate comprehensive travel itineraries, including monitoring schedules and making real-time adjustments.
• Act as a professional gatekeeper by screening incoming calls, mail, and correspondence.
• Prepare meeting agendas, distribute notes, and design professional presentations.
• Manage sensitive, highly confidential, and proprietary information with extreme discretion.
• Coordinate administrative paperwork including expenses, personnel requisitions, and authorization forms.
• Anticipate contingencies and prioritize tasks strategically in a fast-paced environment.

Requirements

• 5+ years of hands-on experience supporting a Senior Executive within a complex organization.
• Proven expertise in complex calendar management and travel coordination.
• High level of proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint).
• Demonstrated ability to handle high-pressure deadlines and shifting priorities with resilience.
• Exceptional organizational skills and a meticulous attention to detail.
• Strong judgment, decision-making, and time-management capabilities.
• Ability to maintain the utmost professionalism and confidentiality at all times.
• Flexibility to be available outside of normal business hours to accommodate executive schedules.

Preferred Qualifications

• Previous experience in the entertainment or software development industries.
• Experience working within a large, matrixed organizational structure.

About the Company

Sphere Entertainment Co. is a leader in immersive experiences, technology, and media. The company includes Sphere, an experiential medium powered by advanced technologies, and MSG Networks, which delivers a wide range of live sports and entertainment programming.