Executive Administrative Assistant

Responsibilities

• Provide high-level administrative support to the Vice President for Mission Integration and the Ignatian Spirituality team
• Manage complex calendars, travel arrangements, and meeting schedules, anticipating potential conflicts
• Coordinate internal and external meetings, events, and conferences, including facility securing and catering
• Assist with Board of Trustees meeting preparations, including agenda development and document posting
• Perform budgetary duties such as coding invoices, processing payments, and monitoring monthly budget reports
• Maintain accurate electronic files, records, and web content for the Mission Integration department
• Handle general clerical duties including screening calls, greeting visitors, and managing office supplies

Requirements

• Bachelor's degree
• At least five years of related professional experience
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, OneNote, SharePoint, and Outlook)
• Proven experience in budget management and account oversight
• Strong organizational, time management, and multitasking skills
• Ability to communicate professionally with diverse faculty, staff, and external constituents

Preferred Qualifications

• Experience working in a higher education environment
• Familiarity with Microsoft BI, Workday, Brightspace, or T4 web content management
• Knowledge of or inclination toward Jesuit, Catholic mission and identity

About the Company

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. As a Carnegie R1 research institution, Loyola leverages its status to advance knowledge that serves communities and creates global impact. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.