Executive Administrative Assistant

Responsibilities

• Provide high-level administrative support to the Vice President of University Advancement, including complex calendar management and appointment scheduling.
• Coordinate domestic and international travel itineraries and collaborate with the President’s Office on scheduling.
• Track projects and monitor budgets for the Division of University Advancement and External Relations.
• Prepare, edit, and proofread written proposals, reports, presentations, and meeting materials.
• Arrange campus visits for prominent individuals and potential donors.
• Coordinate fundraising campaign subcommittees, take meeting minutes, and track action items.
• Serve as a professional point of contact for donors and screen telephone calls and visitors.

Requirements

• Bachelor’s degree from an accredited university.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, etc.).
• Experience with Project Management software and schedule management.
• Strong skills in composing, editing, and formatting professional correspondence.
• Ability to maintain confidential files and handle sensitive personnel or legal matters.
• Demonstrated ability to monitor budgets and maintain accurate records.

Preferred Qualifications

• Experience using Enterprise Resource Planning (ERP) software, such as Banner.
• Proficiency with Google Suite.
• Experience with Canva or other presentation design software.
• Knowledge of basic accounting practices.

Benefits

• Health, dental, and vision coverage.
• Retirement benefits with up to a 9% Kettering matching contribution.
• Life and accident insurance.
• Tuition assistance and waiver programs.
• Vacation, holiday, sick, and disability pay.
• Home purchase assistance program.
• Recreation center membership.

About the Company

Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice.