Executive Administrative Assistant

Responsibilities

• Manage the Vice President of University Marketing and Communication’s calendar, including arranging all internal and external appointments and meetings.
• Handle departmental purchasing by creating purchase orders, managing invoices, and tracking transactions via Ramp card and other methods.
• Create, edit, and distribute the "Bulldog Weekly" newsletter using Smartsheet and Constant Contact.
• Monitor and track departmental budgets using Banner data.
• Coordinate UMC-sponsored events, tradeshow logistics, and travel arrangements for department team members.
• Prepare, proofread, and develop written proposals, reports, and presentations for Board meetings and campus events.
• Maintain confidential files, record minutes, and serve as a media point of contact or escort for campus visitors.

Requirements

• Bachelor’s degree from an accredited university.
• Advanced proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Strong proofreading and written communication skills.
• Experience in budget monitoring, record keeping, and managing confidential correspondence.

Preferred Qualifications

• Experience with Enterprise Resource Planning (ERP) software such as Banner and Argos.
• Knowledge of basic marketing and communications practices.
• Experience working in higher education or a similarly complex organization.
• Proficiency with Project Management software, Smartsheet, Canva, Adobe, or ChatGPT.
• Experience with email marketing applications like Constant Contact.

Benefits

• Health, dental, and vision coverage.
• Retirement benefits with up to a 9% Kettering matching contribution.
• Life and accident insurance.
• Tuition assistance and waiver programs.
• Vacation, holiday, sick, and disability pay.
• Home purchase assistance program and recreation center membership.

About the Company

Kettering University is a national leader in experiential STEM and business education, integrating an intense academic curriculum with applied professional experience. We inspire students to realize their potential and advance their ideas by combining theory and practice.