Executive Administrative Assistant

Responsibilities

• Maintain complex and detailed calendars to efficiently structure executive time for meetings and team engagement
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Process invoices and T&E expense claims for team members in accordance with company policies
• Assist the Chief of Staff with the organization of internal and external events, including catering and transportation
• Produce high-quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including organizational charts and Executive Bios
• Assist in editing spreadsheets and presentations as required

Requirements

• At least 6 years of administrative experience
• Proven experience supporting executives at the Managing Director level or equivalent
• Strong proficiency in Microsoft Office and Concur
• Experience with travel planning, booking tools, and complex coordination
• Excellent interpersonal, written, and oral communication skills
• Ability to manage competing priorities such as calendar management and event planning
• Discretion and good judgment when handling confidential information and interacting with senior management
• Ability to work onsite five days a week (Monday-Friday)

About the Company

Chase is a leading financial services firm, helping nearly half of America’s households and small businesses achieve their financial goals through a broad range of financial products. Our Consumer & Community Banking division serves customers through personal banking, credit cards, mortgages, auto financing, and more. We are committed to creating engaged, lifelong relationships and putting our customers at the heart of everything we do.