Executive Administrative Assistant

Responsibilities

• Provide high-level administrative and executive support to the Dean, managing complex schedules and prioritizing workflow.
• Serve as a key liaison between the Dean’s Office and internal and external stakeholders, including university leadership, faculty, and alumni.
• Manage the Dean’s calendar, including scheduling meetings, events, and coordinating travel logistics.
• Screen and manage incoming communications, ensuring timely responses while maintaining strict confidentiality.
• Draft, edit, and coordinate professional correspondence, reports, and presentations.
• Gather, analyze, and summarize data to support decision-making and special projects.
• Plan and coordinate college events, meetings, and special initiatives.

Requirements

• Bachelor’s degree.
• 3 years of related professional experience.
• Strong written and verbal communication skills.
• Exceptional attention to detail.
• Proven ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Experience providing executive-level support to senior leaders in a higher education environment.
• Proven expertise in managing complex executive calendars and travel arrangements.
• Experience drafting executive-level correspondence and reports.
• Demonstrated leadership or supervisory experience.

Benefits

• Comprehensive health and work-life benefits, including medical and dental.
• Retirement benefits including defined benefit and defined contribution plans.
• Generous vacation, holiday, and sick time.
• Onsite childcare in Ames, Iowa.
• Life insurance and long-term disability.
• Flexible Spending Accounts and various voluntary benefits.
• Employee Assistance and Wellbeing programs.
• WorkFlex options available for some positions.

About the Company

Iowa State University is a land-grant institution dedicated to education, research, extension, and outreach. Located in Ames, Iowa, we foster a welcoming community of students, faculty, and staff committed to innovation and critical thinking. We strive to provide the best student experience possible and produce scholars whose ideas change the world.