Executive Administrative Assistant

Responsibilities

• Provide high-level administrative support to senior executives, including complex calendar management and meeting scheduling.
• Organize and coordinate domestic and international travel logistics.
• Manage confidential executive communications, internal memos, and stakeholder correspondence.
• Coordinate logistics for board meetings, investor meetings, and global cross-functional workshops.
• Maintain and organize sensitive documents, including regulatory filings and safety protocols.
• Prepare and reconcile expense reports and assist with department budget tracking.
• Interface with various departments including HR, R&D, Legal, EHS, and Supply Chain to support executive initiatives.
• Process purchase requisitions and assist with the maintenance and operations of the Troy office.
• Support confidential special projects, including M&A and joint venture activities.

Requirements

• 5+ years of experience supporting senior-level executives.
• High School Diploma required (Associate or Bachelor’s Degree highly preferred).
• Proven experience booking international travel.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Demonstrated ability to manage highly confidential information with discretion.
• Strong organizational skills with the ability to anticipate executive needs and think critically.

Preferred Qualifications

• Experience supporting C-level executives in a global or publicly traded company.
• Background in the manufacturing, chemical, or industrial sectors.
• Familiarity with regulatory frameworks such as OSHA, EPA, REACH, or TSCA.
• Experience using Workday or similar HRIS systems.

About the Company

Axalta is a global coatings company focused on providing customers with innovative, colorful, and sustainable solutions. With more than 150 years of experience, we engineer technologies that protect products from environmental elements and add beauty through colorful finishes. We serve diverse markets including automotive, industrial, and commercial vehicles across more than 140 countries.