Executive Administrative Assistant

Responsibilities

• Proactively manage high-volume calendar appointments across multiple time zones, accommodating last-minute changes and urgent business needs.
• Set and execute time-management strategies for the Vice President to ensure alignment with top priorities.
• Coordinate end-to-end global travel management, including flights, hotels, detailed itineraries, and troubleshooting.
• Arrange meetings and full-day workshops, managing logistics such as conference room bookings and catering.
• Lead department-wide communications and activities, including Global Townhalls and team culture events.
• Manage expense reports, track team expenditures, and monitor T&E budgets.
• Support recruitment and onboarding/offboarding processes for team members and contractors.
• Maintain accurate electronic databases, including distribution lists, contact files, and payroll duties.

Requirements

• 3-5 years of experience in an executive assistant capacity, preferably within a fast-paced global company.
• Proven expertise in complex calendar management and global travel coordination.
• High proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
• Experience using macOS, Slack, and Concur.
• Minimum of a high school diploma.
• Exceptional organizational, time management, and prioritization skills.
• Ability to handle highly confidential information with discretion and professionalism.

Preferred Qualifications

• Experience working within a large-scale engineering or technology organization.
• Proficiency with AI tools to assist with day-to-day administrative activities.
• Strong ability to perform basic data analysis and manipulate reports.

Benefits

• Competitive base salaries and bonus incentives.
• 6% Company Match on retirement savings plans.
• Comprehensive medical, dental, vision, life insurance, and disability benefits.
• Flexible hybrid working model.
• 20+ weeks of paid parental leave.
• Access to global on-site wellness centers and confidential counseling through the Healthy Minds program.

About the Company

American Express is a global leader in financial services, dedicated to providing world-class customer service and innovative technology solutions. Our Technology organization drives differentiation through data insight and engineering excellence, powering the success of our customers and colleagues worldwide.