Events Coordinator

Responsibilities

• Plan, organize, and execute a variety of departmental events ranging from small lectures to large-scale symposiums and conferences
• Conceptualize event frameworks in collaboration with faculty, staff, and partners
• Develop event plans, manage arrangements, and oversee all preparation and execution
• Collaborate with the Communications Coordinator to develop communication plans and marketing materials to increase engagement
• Manage venue options, negotiate catering contracts, and control event budgets and revenues
• Oversee virtual and hybrid events, including registration, speaker coordination, and post-event reporting
• Partner with the Department Head to develop strategic direction for alumni engagement and events
• Facilitate participation for senior-level academic speakers and faculty recruitment events

Requirements

• Two-year diploma in Hotel Management, Hospitality, Tourism, or Event Management
• Minimum of two years of related experience, or an equivalent combination of education and experience
• Proficiency in MS Office (Word, Excel, Outlook) and Google Docs
• Knowledge of MS Teams and various video conferencing platforms
• Commitment to enhancing awareness and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Undergraduate degree in a relevant discipline
• Experience in budget development, forecasting, and financial reporting
• Thorough knowledge of the University environment, policies, and protocols
• Strong analytical, problem-solving, and conflict resolution skills
• Ability to exercise tact, discretion, and sound judgment in a professional setting
• Excellent verbal and written communication skills

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC supports inspired students, faculty, and staff on their journey of discovery and is recognized as a leading employer in British Columbia and Canada.