Events Coordinator

Responsibilities

• Plan, manage, and execute a diverse range of events including customer meetings, workshops, tech demonstrations, and executive visits.
• Manage end-to-end event logistics including venue setup, AV requirements, catering, scheduling, and attendee flow.
• Implement an annual calendar of events aligned with The Vision Centre goals and stakeholder needs.
• Coordinate site-to-site logistics and collaborate with internal site leaders to organize seamless facility tours.
• Manage budgeting, forecasting, vendor relationships, and procurement to ensure cost-effective delivery.
• Create and maintain essential event documentation such as timelines, run sheets, and risk assessments.
• Lead on-site execution, providing confident coordination and real-time troubleshooting.
• Monitor event performance and collect feedback to identify opportunities for future enhancement.

Requirements

• Proven experience planning and delivering events for up to 300 attendees (conferences, workshops, or VIP experiences).
• Demonstrated track record of managing the full end-to-end event cycle from concept to post-event evaluation.
• Experience in vendor and venue management, including contract negotiation and performance oversight.
• Strong hands-on experience with on-site event coordination and real-time decision-making.
• Proficiency in creating operational documentation, including risk assessments and run sheets.
• Excellent spoken and written English communication skills.
• Ability to work in a fast-paced environment and manage multiple complex projects simultaneously.

Preferred Qualifications

• Knowledge of event marketing support, including attendee communications and registration management.
• Proficiency in additional European languages, such as French or German.
• Experience working within a regulated or highly compliant corporate environment.

Benefits

• Competitive compensation and a comprehensive benefits package.
• 25 days holiday and a pension scheme.
• Health cash plan and life assurance.
• Access to a Wellness Platform for mental health and wellbeing support.
• Discounted contact lens scheme.
• Extensive training and professional development opportunities, including access to LinkedIn Learning.

About the Company

CooperVision is a global leader in eye care, dedicated to helping people see more clearly. We foster a diverse and inclusive culture through various Employee Resource Groups and are committed to the personal and professional growth of our team members.