Events Administrator

Responsibilities

• Provide administrative and logistical support for large-scale student events, including orientation and summer camps
• Manage event task tracking, timelines, and documentation to ensure key milestones are met
• Coordinate facilities, catering, audio-visual needs, and transportation arrangements
• Administer event registration systems and manage attendee communications
• Execute financial transactions, including requisitions, purchase orders, and expense reports using Workday
• Manage event budgets, process honoraria, and conduct post-event financial reconciliation
• Liaise with campus partners such as Facilities, Security, and IT to ensure event readiness
• Ensure all activities adhere to institutional policies, risk management, and accessibility standards

Requirements

• Completion of two years of post-secondary education
• Over two years of relevant professional experience
• Proficiency in Microsoft Office Suite
• Experience with financial management tools and enterprise systems
• Demonstrated commitment to equity, diversity, and inclusion

Preferred Qualifications

• Experience working in a complex, multi-unit organization or post-secondary environment
• Familiarity with Workday or similar HR and financial management software
• Experience with event management and registration software
• Strong organizational, project management, and problem-solving skills
• Excellent interpersonal and communication skills for stakeholder collaboration

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC is a leading employer in British Columbia and Canada, committed to fostering an inclusive community that supports inspired students, faculty, and staff in their journey of discovery.