Event Specialist

Responsibilities

• Act as the on-site lead for in-person social impact team-building events, managing everything from setup to teardown.
• Participate in virtual planning meetings with corporate partners, nonprofits, and internal coordinators to ensure event readiness.
• Manage the guest check-in process, providing a warm and professional welcome to all attendees.
• Coordinate with on-site teams, including venues, nonprofit partners, and additional staff, to align roles and responsibilities.
• Provide real-time problem-solving for logistical challenges such as missing supplies, technology issues, or staffing delays.
• Maintain consistent communication with the Events Team by sending updates, photos, and videos throughout the event.
• Handle post-event logistics, including site cleanup and repackaging/shipping materials back to the distribution center.

Requirements

• Must be currently based in Plano, TX.
• Proven experience in corporate event execution, ranging from large-scale gatherings to intimate executive events.
• Experience in group facilitation and managing group dynamics.
• Fluency in English with exceptional interpersonal and customer service skills.
• Ability to work a flexible schedule, including nights and weekends, on a per-event contract basis.
• Physical ability to stand for extended periods and lift, slide, or carry up to 30 lbs.
• Strong organizational skills and the ability to remain calm and resourceful under pressure.

Benefits

• Competitive hourly rate.
• The opportunity to perform meaningful, social impact-driven work.
• Networking opportunities with social impact-minded professionals.
• Potential for recurring freelance employment with Visit.org.

About the Company

Visit.org helps companies discover and book curated social impact team experiences that benefit local nonprofits. We provide HR and CSR leaders with scalable, purpose-driven content for employee and client engagement across more than 90 countries.