Event Specialist, Presidential and Signature Events

Responsibilities

• Support the planning and delivery of Presidential and strategic events, including Board of Trustee meetings, Convocation, Commencement, and ceremonial functions.
• Assist with event logistics from concept through execution, including timelines, run-of-show documents, and vendor coordination.
• Prepare event materials such as agendas, guest lists, seating diagrams, signage, and briefing documents.
• Provide on-site support during events to ensure smooth execution and assist with real-time issue resolution.
• Collaborate with internal stakeholders across the President’s Division, University Advancement, and Campus Safety to ensure seamless coordination.
• Coordinate with external vendors, caterers, and service providers to confirm schedules and deliverables.
• Assist with administrative tasks including budget monitoring, invoice processing, and maintaining organized event records.

Requirements

• Bachelor’s degree in event management, hospitality, communications, public relations, or a related field.
• 1–3 years of experience supporting events, hospitality operations, or project coordination.
• Strong organizational skills and high attention to detail with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when supporting executive-level events.
• Proficiency with standard office technology and productivity tools.
• Willingness to work non-standard hours, including evenings and weekends, during peak event periods.

Preferred Qualifications

• Experience with executive-level events or higher education event management.

About the Company

Bryant University is recognized as a top 1 percent national leader in student education outcomes and ROI. Through our strategic plan, Vision 2030, we are committed to providing students with a transformational learning experience that accelerates advancements in academic innovation, experiential learning, and a connected community.