Event Production Assistant

About the Company

From Day One is a media outlet and conference series that helps companies navigate change in ways that put people first. Since 2018, they have reached over 150,000 attendees and produced conferences in more than 20 major U.S. cities, convening leaders in CSR, HR, marketing, and communications.

Responsibilities

• Manage logistical needs for live and virtual event production calendars
• Manage A/V teams, rental orders, vendor requirements, and temporary staff hiring
• Create venue layouts and detailed run-of-show schedules
• Administer sponsor deliverables including advance materials and shipping
• Assist in virtual event production using platforms like Zoom and Hopin

Requirements

• 4-year college/university degree minimum
• Minimum 2 years of full-time, professional post-graduation experience
• Based in the broader NYC area with ability to travel to other cities for events
• Demonstrated experience in vendor contracting, staffing, run-of-show sheets, and catering planning
• Proficiency with modern budgeting practices and complex spreadsheets

Preferred Qualifications

• Experience in corporate events, conferences, or executive networking productions

Benefits

• Starting salary of $55,000 per year
• Fully paid medical, dental, and vision insurance
• Competitive vacation policies including summer and winter breaks
• Employee stock plan