Event Coordinator

Responsibilities

• Conceptualize and create core special events, including developing event plans and managing all logistics for simultaneous events.
• Manage venue options, negotiate catering and multimedia contracts, and handle travel arrangements for speakers.
• Coordinate conferences, forums, and workshops in both in-person and virtual formats, including registration and post-event reporting.
• Collaborate with the Communications Coordinator to design websites, brochures, and advertising materials.
• Oversee event budgets, prepare invoices, and liaise with university finance departments.
• Facilitate participation of senior academic speakers and coordinate with volunteers, presenters, and committee members.
• Maintain a detailed database of provincial, national, and international contacts.

Requirements

• Two-year diploma in Hotel Management, Hospitality, Tourism, or Event Management.
• Minimum of two years of related experience in event coordination.
• Effective verbal and written communication skills, including the ability to compose professional business correspondence.
• Ability to travel to various venues and events around the Lower Mainland.
• Ability to work on weekends or outside of regular work hours on occasion.

Preferred Qualifications

• Undergraduate degree in a relevant discipline.
• Experience managing healthcare-related events and conferences, specifically for diverse and multi-cultural communities.
• Access to a vehicle and a valid driver’s license.

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. The Digital Emergency Medicine research program conducts research on using digital technologies to improve healthcare delivery and raising digital health literacy.