Event Coordinator

Responsibilities

• Oversee multiple concurrent conferences, meetings, workshops, and special events from initial planning through completion
• Serve as the primary coordination point for committee chairs, tracking deliverables and maintaining timelines
• Manage the full contract lifecycle, including drafting, reviewing, negotiating, and finalizing agreements with vendors and venues
• Coordinate logistical details such as Banquet Event Orders (BEOs), room layouts, audiovisual needs, and catering services
• Oversee financial planning, including creating budget documents, tracking expenses, and processing invoices
• Provide on-site leadership by supervising event staff, contractors, and volunteers to ensure smooth operations

Requirements

• Bachelor's Degree
• Valid driver's license
• Ability to travel statewide depending on event location

Preferred Qualifications

• 7 years of related experience in event planning, contract management, or budget management
• Experience with state governmental meeting and planning processes
• State Governmental Meeting and Planning Certification

Benefits

• Health, life, dental, and vision insurance
• Retirement options and various leave options
• Paid holidays and wellness benefits
• Tuition exemption for qualified positions
• Training and development opportunities