Event Coordinator

Responsibilities

• Serve as the primary point of contact for external clients, summer camps, and internal internship programs
• Coordinate logistics for conferences and group events in alignment with university policies
• Collaborate with campus partners including Campus Safety, IT, Catering, and Housing to ensure successful execution
• Manage event scheduling and communications through the university event management system
• Assist with the administration of the University’s trademark and licensing program
• Support the planning and execution of major university events such as Commencement, Homecoming, and Family Weekend
• Maintain accurate documentation for event-related expenses and support revenue tracking

Requirements

• Bachelor's degree in Event Management, Hospitality, Business, or a related field, or equivalent experience
• Minimum of 3 years of event planning or coordination experience
• Strong organizational and time management skills with the ability to meet deadlines
• Excellent written and verbal communication skills
• Ability to work a flexible schedule, including evenings and weekends
• Reliable transportation and ability to travel out of state for trade shows 2–3 times annually

Preferred Qualifications

• Experience with event management systems such as 25Live or similar platforms
• Experience working in higher education, conference services, or large-scale event coordination

Benefits

• Comprehensive medical, dental, and vision coverage
• 100% tuition coverage for one undergraduate and one graduate degree for the employee
• Discounted tuition rates for spouses and dependent children
• Retirement contributions including a 6% annual gift and 4% matching contribution
• Generous time off including 18 days of personal leave in the first year and 9+ paid holidays

About the Company

Embry-Riddle Aeronautical University is the world’s largest aviation and aerospace university. Celebrating 100 years of leadership, the university serves more than 30,000 students globally through vibrant residential campuses and a worldwide network of locations.