Event Coordinator

Responsibilities

• Research and secure venues; negotiate contracts with hotels, transportation providers, and vendors
• Develop and distribute invitations, schedules, and reminders; manage event websites and registration
• Plan and execute logistics including catering, room setup, AV, signage, and security
• Build and maintain event budgets, track expenses, process invoices, and ensure financial accountability
• Serve as on-site liaison during events, resolving issues in real-time and ensuring client satisfaction
• Plan and manage association and trade show involvement, including sponsorships, speaking opportunities, exhibition planning, and booth operations
• Collaborate with the Senior Event Manager and Event Team on planning and execution
• Monitor registration and respond to attendee inquiries

Requirements

• Bachelor's Degree or equivalent relevant experience
• Strong interest in events or some experience preferred
• Strong organizational and multitasking skills
• Excellent communication and negotiation abilities
• Budget management experience
• Ability to work collaboratively and independently across teams
• Willingness and ability to travel independently to safe international locations and be on-site for events regionally and internationally (approximately 10-20 events per year with about 1/4 being international, including some weekends and overnights)

Benefits

• Medical, Dental, Vision Insurance starting Day 1
• Flex Spending or HSA
• 401(k) with company match
• Profit-Sharing/Defined Contribution (1-year waiting period)
• PTO/Paid Holidays
• Company-paid short-term and long-term disability
• Maternity Leave/Parental Leave
• Subsidized Parking
• Company-paid Term Life/Accidental Death Insurance

About the Company

Cottingham & Butler sells a promise to help clients through life's toughest moments. The organization is a growth company committed to being "better every day," investing in resources to better serve clients and provide career opportunities for employees.