Event Coordinator

Responsibilities

• Assist with pre-event logistics, planning, and production timelines
• Coordinate with vendors, venues, and partners to ensure seamless execution
• Manage guest communications and confirmations
• Lead off-site event execution, including dinner coordination and off-site activities
• Manage run-of-show, guest flow, and transportation timing for specific activations
• Troubleshoot on-site challenges quickly and professionally
• Provide general event coordination support across all program days

Requirements

• Prior experience in event coordination, production, or event management
• Strong organizational and time-management skills
• Excellent communication and vendor management abilities
• Ability to lead off-site activations independently
• Ability to work flexible hours leading up to and during the event
• Calm under pressure with strong problem-solving skills
• Ability to work in-office in El Segundo (pre-event) and on-site in Huntington Beach (during event)

About the Company

Avasant is a leading global management consulting firm that helps organizations navigate digital transformation and optimize their business operations.