Engineering Administrator

About the Company

At the Ellison Institute of Technology (EIT), we’re on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity’s greatest challenges in four transformative areas: Health, Food Security, Climate Change, and AI & Robotics.

Responsibilities

• Maintain the CMMS software, ensuring it operates smoothly and efficiently
• Input and update asset details including maintenance records, work orders, and inventory data
• Coordinate and schedule contractor visits for maintenance, repairs, or inspections
• Oversee and manage contractors and service contracts in line with procurement
• Generate and distribute reports on maintenance activities, system usage, and asset performance
• Conduct regular audits of data to ensure accuracy and consistency across the CMMS
• Provide training and support to users on CMMS best practices
• Support lab staff with hands-on tasks (approx. 30% of the role)

Requirements

• Strong attention to detail and high accuracy in data entry
• Confident user of maintenance, facilities, BMS, or service desk software
• Proficient in Microsoft Office Suite
• Strong analytical and reporting skills
• Ability to manage multiple tasks and prioritize in a fast-paced environment
• Right to work permanently in the UK
• Ability to work onsite in Oxford 5 days per week

Preferred Qualifications

• Experience working with CMMS software or Asset Management systems
• Knowledge of maintenance processes and work order management
• Experience in R&D, labs, biotech, or life sciences environments

Benefits

• Salary dependent on experience plus bonus and travel allowance
• Enhanced holiday pay
• Pension and Life Assurance
• Private Medical Insurance and Hospital Cash Plan
• Income Protection and Therapy Services
• Perk Box and Electric Car Scheme