Document Control Specialist

Responsibilities

• Maintain and organize project documentation, ensuring accuracy, version control, and accessibility
• Implement document control procedures in alignment with stakeholder standards and industry best practices
• Ensure compliance with regulatory requirements, contractual obligations, and internal policies
• Track and manage document revisions, approvals, and distribution across project stakeholders
• Coordinate with project managers, engineers, contractors, and other stakeholders to ensure proper document flow
• Facilitate communication between internal teams and external stakeholders regarding document updates
• Provide training and guidance on document control processes to project personnel
• Utilize enterprise document management systems to store and retrieve project records
• Ensure proper indexing and metadata tagging for efficient document retrieval
• Support audits and inspections by maintaining organized and accessible records
• Generate reports on document status, approvals, and outstanding actions
• Conduct periodic reviews to ensure document integrity and compliance with project requirements
• Assist in preparing documentation for regulatory submissions and project closeout

Requirements

• Bachelor’s degree in engineering, construction management, business administration, project management, or related field
• 5+ years of hands-on document controls experience on large (>$500M) heavy-civil infrastructure projects
• Experience with construction documents including drawings, RFIs, submittals, and correspondence
• Familiarity with ISO-based document control standards
• Proficiency with enterprise document control systems (e.g., SharePoint, e-Builder, Procore, Aconex, Asite)
• Proficiency with Microsoft Office Suite/Office 365

Preferred Qualifications

• Master's degree in engineering, construction management, business administration, or project management
• Experience with large-scale highways, roads, bridges, transit, or airport projects
• Experience across multiple project lifecycle phases
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software

Benefits

• Unlimited flexible time off and paid holidays
• Health, dental, and vision insurance
• Paid parental leave
• 401(k) plan with guaranteed employer contribution
• $2,500 annual professional development stipend
• Wellness program with monthly stipend
• Financial and nutrition support services