Document Control & Expediting Manager

Responsibilities

• Oversee project documentation, submittals, RFIs, transmittals, drawings, O&M manuals, and close-out records
• Maintain version control, document logs, and compliance with contract and customer requirements
• Coordinate with project managers, sales teams, OEMs, and customer document control teams
• Track and expedite material orders, production milestones, inspections, and shipments
• Manage billing and documentation workflows through customer portals and digital systems
• Identify delays, communicate risks, and support mitigation plans to keep projects on schedule
• Conduct documentation audits and support process improvement and quality initiatives

Requirements

• 5+ years of experience in document control, expediting, or project coordination
• Bachelor's degree required
• Experience with EPC project documentation and industrial construction workflows
• Proficiency in Microsoft Office Suite
• Experience working with ERP systems
• Strong organizational, communication, and problem-solving skills
• Ability to manage multiple priorities in a fast-paced, project-driven environment

Preferred Qualifications

• Experience in electrical distribution, OEM supply, or industrial construction environments
• Familiarity with customer billing portals such as Ariba, Coupa, Oracle, Aconex, or Procore
• Knowledge of supply chain, logistics, and purchase order management
• Experience supporting ISO or quality management systems

Benefits

• Medical, dental, and vision insurance
• Life, short-term disability, and long-term disability insurance
• 401(k) with employer match
• Paid vacation, sick time, and company holidays
• Tuition reimbursement and professional development programs
• Health and wellness programs
• Flexible spending and HSA accounts
• Employee discount programs and optional supplemental insurance

About the Company

Rexel USA is one of the largest distributors of electrical products and related supplies in the United States, serving customers through a nationwide network of branches and warehouse storefronts.