Departmental Secretary II

Responsibilities

• Provide administrative and office management support for the French, Italian, Hispanic Studies, Language Lab, and Music departments.
• Serve as the primary point of contact for students, faculty, staff, and visitors.
• Assist faculty with course preparation, recruitment logistics, and academic communications.
• Coordinate departmental events, including speaker series, open houses, and alumni visits.
• Manage departmental budgets, process invoices, and oversee reimbursements and payments.
• Maintain and update departmental websites and digital communications.
• Organize and maintain physical and digital files, including confidential records.

Requirements

• High school diploma.
• 3–5 years of recent office experience, preferably in an academic setting.
• Minimum keyboarding speed of 50 wpm.
• Proficiency in Microsoft Word and Excel.
• Familiarity with website maintenance.
• Strong interpersonal, organizational, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment with high attention to detail.

Preferred Qualifications

• Bachelor’s degree.
• Experience with higher education administrative software or ERP systems.
• Working knowledge of Spanish and/or French.
• Experience working with diverse populations in an academic environment.

Benefits

• Competitive hourly rate of $24.92.
• Excellent benefits package.
• 10-month position with two months off during the summer.

About the Company

Oberlin College is a leading institution dedicated to academic excellence, free inquiry, and respectful dialogue. We are committed to creating a vibrant, welcoming community where all individuals are treated with dignity and respect and have an equal opportunity to contribute based on their talents and merit.