Departmental Secretary I

Responsibilities

• Serve as the primary administrative assistant for the Athletics Department, managing the front desk and greeting faculty, staff, students, and the public.
• Facilitate recreation membership registration and assist in coordinating building supervision.
• Coordinate and supervise work-study student workers.
• Answer and screen phone calls, directing them to the appropriate staff members.
• Schedule and organize facility use for athletic staff, faculty, students, and patrons.
• Manage the department van fleet and organize the department van calendar.
• Provide administrative support to athletic administration, coaches, and staff.
• Monitor office equipment, maintain office supplies, and organize the department mailroom.
• Take, maintain, and distribute meeting minutes.
• Reconcile and submit expense reports for department leadership.

Requirements

• High school diploma.
• 3-5 years of professional office experience.
• Proficiency in MS Word and Excel.
• Experience with website maintenance.
• Keyboarding skills of at least 50 wpm.
• Excellent written and verbal communication skills.
• Strong understanding of office methods, procedures, and practices.

Benefits

• Competitive hourly rate of $22.86.
• Excellent comprehensive benefits package.

About the Company

Oberlin College is a leading liberal arts college dedicated to academic excellence and a vibrant campus community. The Department of Athletics and Physical Education supports the holistic development of students through diverse sports and wellness programs.