Departmental Administrative Assistant

Responsibilities

• Coordinate departmental scheduling, academic operations, and communications, including managing the master department calendar and meeting agendas.
• Provide direct student support by answering inquiries regarding program pathways, course availability, and departmental processes.
• Offer logistical and instructional support to faculty, including preparing course materials and assisting with LMS tools like Brightspace.
• Provide high-level administrative assistance to the Department Chair, managing calendars, drafting communications, and supporting HR-related workflows.
• Oversee daily office operations, including inventory monitoring, supply procurement, and equipment maintenance requests.
• Maintain and update departmental web pages and develop promotional materials such as newsletters and email announcements.
• Assist with course scheduling, verifying instructor assignments, room scheduling, and catalog accuracy.

Requirements

• Bachelor’s degree.
• 3 years of experience in office/clerical support, including handling high-volume phone calls.
• 3 years of experience in customer service.
• 3 years of experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• 3 years of experience processing MOUs, contracts, reimbursements, purchase orders, and budget expenses.
• 3 years of administrative experience in a service-oriented environment, preferably in higher education or PK-12 settings.
• Strong organizational, time management, and critical thinking skills.
• Ability to maintain strict confidentiality regarding departmental data and records.

Preferred Qualifications

• Exceptional written and verbal communication skills.
• Proficiency in using Banner to retrieve student records and process overrides.
• Advanced knowledge and skills in the Microsoft Office Suite.

Benefits

• Comprehensive health and wellness plan.
• Tuition remission program for employees, spouses, and dependent children.
• Generous contribution to the University’s 403B retirement plan.
• Generous time off plan.

About the Company

The University of La Verne is a diverse and inclusive community established in 1891. We are committed to ethical reasoning, lifelong learning, and community engagement. Recognized for excellence in education and social mobility, we provide a vibrant environment where passion meets purpose.