Department Manager and Executive Assistant to the Chair

Responsibilities

• Provide administrative, financial, and operational leadership to the Department of Astronomy and Astrophysics
• Manage departmental budgets, including operating budgets, graduate student funding, teaching assistant budgets, endowments, and research grants
• Lead and motivate administrative staff, including hiring, performance management, and professional development
• Plan and manage departmental facilities, equipment, space, and information technology resources
• Advise the Department Chair on University policies, administrative issues, and strategic planning
• Develop and implement administrative policies and procedures to support research, teaching, and outreach

Requirements

• University degree in Commerce, Business, or an equivalent combination of education and experience
• Minimum of five years of administrative management experience, preferably in a complex university environment
• Proven expertise in budget planning, forecasting, and management
• Experience administering complex financial and human resources policies and collective agreements
• Strong proficiency in MS Office, specifically Excel, and experience with financial planning tools
• Demonstrated leadership skills in team building and managing change

Preferred Qualifications

• Experience with University Administrative Management Systems (AMS) such as FIS, HRIS, RIS, DIS, or ROSI
• Knowledge of space and facilities management
• Experience in purchasing and contract negotiation
• Background in providing research support through analysis and risk assessment

About the Company

The University of Toronto is a global leader in education and research. We are committed to building a culture of belonging and diversity, recognizing that diverse perspectives are essential to strengthening our academic mission.