Department Assistant

Responsibilities

• Support a team of attorneys and administrative professionals with daily tasks
• Provide administrative support including time entry, expense reimbursements, presentations, meeting coordination, and travel arrangements
• Maintain electronic and hard copy files, arrange document reproduction, and manage document scanning and saving
• Perform data entry in various databases and applications, including proofreading and editing entries
• Liaise with internal resources to complete various projects and tasks
• Work overtime as required to meet department needs

Requirements

• High school diploma (required)
• Advanced proficiency in English grammar, spelling, and punctuation
• Fundamental proficiency in MS Office (Word, Outlook, Excel, and PowerPoint)
• Ability to operate standard office equipment such as copiers and scanners

Preferred Qualifications

• Associate's or Bachelor's degree
• At least 1 year of administrative support experience
• At least 1 year of experience in a professional services or legal environment

Benefits

• Comprehensive medical, dental, vision, and life insurance
• 401(k) plan and profit sharing
• Generous PTO program and 10 paid holidays per year
• Family support including paid parental leave and childcare assistance
• Professional development programs and anniversary bonuses
• Wellbeing programs and lifestyle spending accounts

About the Company

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong global presence, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.