Copyright & Licensing Assistant

Responsibilities

• Conduct research and provide support for rights, reproductions, and copyright activities across the Gallery.
• Assist with the administration and negotiation of licensing agreements with artists, estates, and rights holders.
• Support rights and reproductions research for publications, exhibitions, retail, and other AGO initiatives.
• Monitor copyright matters related to artists' estates and associated rights.
• Process external client requests for licensing agreements and copyright clearances.
• Maintain accurate records and documentation related to copyright, licensing, and reproduction requests.
• Negotiate reproduction fees and conditions with copyright holders for the use of materials in AGO projects.
• Collaborate with colleagues to support access to collection images while ensuring legal compliance.

Requirements

• Working knowledge of the Canadian Copyright Act and international copyright legislation.
• Experience administering rights and reproduction requests.
• Knowledge of digital image formats and photographic materials.
• Experience with collection management systems, specifically TMS (The Museum System).
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Strong research, project management, and negotiation skills.
• Excellent communication, interpersonal, and organizational skills.
• Knowledge of art and museum practices.

Preferred Qualifications

• Ability to read and speak French.

Benefits

• Discounts to GoodLife Fitness.
• Free tickets to every major exhibition at the AGO.
• Discounts to major attractions through Provincial and City Reciprocal Programs.
• Free AGO admission for friends and family.
• Discounts at the AGO Shop, Bistro, and Learning Centre.

About the Company

Based in Toronto, the Art Gallery of Ontario (AGO) is among the largest art museums in North America, drawing close to one million visitors annually. With a collection of over 120,000 works—ranging from contemporary art to celebrated Indigenous and Canadian works and European masterpieces—the AGO offers something for everyone.