Coordinator to the Dean – Arts & Sciences

Responsibilities

• Provide administrative and secretarial support to the Dean, Department Chairs, Faculty, and Staff within the School of Arts & Sciences.
• Manage daily office operations including phone coverage, mail processing, appointment calendars, and filing.
• Support academic operations by managing room schedules and ensuring classrooms are prepared.
• Process student forms and documents requiring the Dean’s signature.
• Monitor the School of Arts & Sciences budget, including expenditures, fund transfers, and processing requisitions or reimbursements.
• Coordinate meetings, events, and faculty evaluations.
• Supervise, hire, and train student workers for the Dean’s office.
• Maintain various databases, including faculty, staff, student files, and grant databases.

Requirements

• Proficiency in Microsoft Office Suite and standard office equipment.
• Ability to type at least 50 wpm with strong data entry skills.
• Knowledge of standard office practices and procedures.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent interpersonal and customer service skills to interact with a diverse community.
• Ability to handle confidential matters with discretion and professionalism.

Preferred Qualifications

• Bachelor's degree.
• Previous office experience in a higher education setting.
• Knowledge of university procedures and integrated administrative systems.