Coordinator - Facilities & Mailroom Service

Responsibilities

• Manage incoming and outgoing mail and courier shipments, ensuring accurate and timely distribution.
• Coordinate the maintenance and servicing of mailroom equipment, including postage and inserter machines.
• Monitor and respond to general mailbox and voicemail inquiries promptly.
• Support document management by preparing Accounts Payable invoices and bulk shipping documents for recordkeeping.
• Maintain meeting rooms, utility rooms, coffee stations, and office equipment supplies to ensure a professional environment.
• Serve as a key point of contact for visitors, deliveries, and facility-related requests.
• Support workplace health and safety initiatives by serving as a First Aid responder and assisting the Health and Safety Committee.

Requirements

• High school diploma or equivalent.
• 1+ years of experience in a mailroom, facilities, or administrative support environment.
• Experience handling courier shipments with providers such as Purolator, FedEx, or Canada Post.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word).
• Ability to lift and move packages, tables, and chairs weighing up to 50 pounds.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Standard First Aid CPR/AED Level C certification.
• Familiarity with international shipping and customs documentation.
• Experience operating mailroom and office equipment, including postage meters and audiovisual equipment.

About the Company

Linde is a leading global industrial gases and engineering company dedicated to making the world more productive. We provide high-quality solutions and technologies that help our customers succeed while supporting the transition to a sustainable, decarbonized future.