Coordinator

Responsibilities

• Provide high-level clerical, administrative, and operational support for Chemistry Department faculty, staff, and students.
• Assist with event management for colloquia, seminars, and recruitment, including booking travel, reserving spaces, and processing honorariums.
• Manage onboarding and exit procedures for departmental personnel, including updating records and assisting with visa applications.
• Coordinate room reservations for courses, lectures, and research group meetings.
• Produce departmental communications such as broadcast emails, flyers, web announcements, and maintaining the department calendar.
• Provide professional reception services, including screening visitors, routing calls, and managing departmental mail and supplies.
• Support the graduate admissions process with logistical assistance and materials distribution.

Requirements

• High School diploma required; some college education is highly preferred.
• Minimum of three years of related administrative experience.
• Proficiency in word processing, spreadsheets, and database management.
• Strong organizational skills and ability to manage multiple responsibilities in a high-volume environment.
• Excellent interpersonal and communication skills, both oral and written.

Preferred Qualifications

• Experience with website content management systems.
• Strong attention to detail.
• Experience in desktop publishing or graphic design.

About the Company

Columbia University is a world-class research institution located in New York City, dedicated to excellence in education, research, and public service.