Coordinator, Administrative Services

Responsibilities

• Serve as a strategic partner to college administration, leading the planning and execution of complex departmental projects.
• Manage critical academic systems including Watermark Faculty Success and Curriculog to ensure data integrity and accreditation compliance.
• Lead employment administration for adjunct faculty and student employees, including hiring workflows, onboarding, and policy compliance.
• Coordinate course schedule builds by analyzing enrollment trends and faculty load.
• Oversee departmental budget processes, procurement, and financial reporting using Cognos and Banner.
• Plan and execute departmental events, managing logistics, vendor contracts, and guest itineraries.
• Provide high-level administrative support to the Chair, including calendar management and workflow optimization.

Requirements

• Bachelor’s degree and 1 year of related experience, OR an Associate’s degree and 3 years of experience, OR a high school diploma and 5 years of experience.
• Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with email/calendar systems.
• Experience using Watermark or similar academic/assessment systems.
• Strong organizational, communication, and planning skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Ability to handle multiple priorities and learn new productivity software.

Preferred Qualifications

• Experience supporting an academic unit within a university setting.
• Ability to read, understand, and accurately summarize complex documents.

About the Company

Wright State University is an equal opportunity employer dedicated to providing high-quality education and fostering a diverse, inclusive community. Located in Dayton, Ohio, the university offers a vibrant environment for professional growth and academic excellence.