Contracts Coordinator

Responsibilities

• Serve as a site-level coordinator for contract administration, staffing documentation, and required deliverables
• Coordinate with Contracting Officer's Representatives, project management, and facility leadership on staffing and contract performance
• Support transition-in and transition-out activities including documentation transfer and training coordination
• Maintain staffing plans, organizational charts, and key personnel status updates
• Coordinate entry-on-duty readiness, including security vetting and onboarding information
• Track and report personnel status changes, including terminations and misconduct, within contract timelines
• Manage work schedules, daily rosters, and manpower reports
• Prepare and submit required contract reports, plans, and training records
• Maintain personnel files for training, experience, and credentials
• Support contract compliance by tracking audits, inspections, and corrective actions
• Maintain strict confidentiality of contract, personnel, and patient information

Requirements

• Experience in a complex healthcare setting as an administrator
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Excellent oral and written communication skills
• Strong customer service and self-organization skills
• Ability to maintain effective working relationships across all organizational levels
• Ability to perform duties in stressful or austere environments
• Ability to lift or carry up to 30 pounds

Preferred Qualifications

• Bachelor’s Degree in Nursing, Health Care Administration, Public Health, or a related field
• Proficiency in Spanish

About the Company

IHMS USA, Inc. provides medical services to some of the world’s most vulnerable populations, including individuals and families who are migrating, displaced, or affected by conflict, disaster, or disease. Headquartered in Houston, Texas, IHMS USA focuses on supporting communities across the Western Hemisphere.