Contract Administration Supervisor

Responsibilities

• Coordinate the preparation of client and subconsultant contracts using established review processes
• Assist Project Managers and Directors in workload planning and document preparation
• Lead Administrative team meetings and monitor workloads
• Manage Administrative procedures and provide training for new staff
• Supervise Administrative Assistants and Office Coordinators
• Maintain project files and manage archiving/destruction procedures
• Track executive professional certifications and conduct research
• Provide advanced administrative support to various departments as needed

Requirements

• 10 years of progressive administrative experience in a professional office setting
• 2 years of experience in a supervisory or team lead role
• Experience in the A&E industry or consulting environment preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe
• Familiarity with AI-assisted platforms like Co-Pilot, ChatGPT, or Gemini
• Strong communication and interpersonal skills
• Ability to maintain high levels of confidentiality

Preferred Qualifications

• Bachelor's degree
• Experience working in a distributed or remote work environment

Benefits

• 100% paid insurance premiums for medical, dental, vision, and life
• 401(k) with employer match and profit sharing
• Employee Stock Ownership Plan (ESOP)
• Paid Time Off (PTO) and nine paid holidays
• Performance bonus eligibility
• HSA and FSA options