Construction Estimating Administrator

Responsibilities

• Maintain and update the RFP tracking log in SharePoint, including project details, due dates, and proposal statuses.
• Manage scheduling for key RFP dates, site visits, and meetings, ensuring internal deadlines are met.
• Distribute RFP documents to team members and manage file uploads to internal servers and platforms like SmartBid.
• Coordinate the bid bond process, including completing request forms, routing for signatures, and delivering original documents to contracting officers.
• Prepare proposal packages, including cover letters, price schedules, and technical narratives compiled from subcontractor documentation.
• Perform office errands such as delivering bid bonds, picking up RFP materials, and managing mailings via FedEx or USPS.

Requirements

• Five years of experience in accounting or business administration.
• Proficiency in Microsoft Office, specifically Word, Excel, and Access.
• Excellent verbal and written communication skills with the ability to prioritize multiple deadlines.
• A valid driver’s license and a clean driving record.
• Strong administrative skills and the ability to work effectively within a team.

Preferred Qualifications

• Two to five years of experience in construction project administration, estimating, or subcontracting.
• Experience providing administrative support for U.S. Government construction contracts.

About the Company

GSI Service Group, Inc. is a construction firm dedicated to excellence in project execution and professional service. We are committed to a merit-based hiring process that values individual skills, qualifications, and performance.