Congress Planner

Responsibilities

• Serve as the primary client liaison for assigned pharmaceutical congresses, managing ancillary meeting spaces and logistical support.
• Establish project timelines and workflows with clients and suppliers to ensure accurate handling of program details.
• Negotiate and manage contracts for hotels, congress needs, destination management companies (DMC), air travel, and third-party vendors.
• Coordinate AV, catering, and meeting room requirements to ensure all spaces meet customer specifications.
• Conduct site inspections, produce program itineraries, and lead program debriefs with clients.
• Manage program financials, including forecasting, monthly tracking, and accurate business management system updates.
• Partner with internal teams to coordinate registration, air needs, and continuous communication throughout the program lifecycle.

Requirements

• 3-5 years of meeting planning experience.
• At least 2 years of experience specifically supporting the Pharmaceutical business.
• Advanced proficiency in Microsoft Word and Excel.
• Ability to travel up to 40% via airplane, boat, rail, or car.
• Strong oral and written presentation skills with the ability to communicate professionally with all levels of management.

Preferred Qualifications

• Experience with CVENT or other meeting industry technology.
• Pharmaceutical Congress-specific experience.
• 4-year degree.
• CMP designation.

Benefits

• Flexible benefits including health and welfare insurance, retirement programs, and parental leave.
• Travel perks featuring deals on flights, hotels, cruises, and car rentals.
• Access to over 20,000 courses via a dedicated learning platform.
• Inclusive culture with access to global INclusion Groups.

About the Company

Amex GBT is a global leader in travel management, where colleagues find inspiration in travel as a force for good. We offer an inclusive and collaborative culture designed to help our team members achieve success and make a meaningful impact on the industry.