Commercial Personal Assistant

Responsibilities

• Assist the Commercial Director and other directors in facilitating daily operations and communication
• Manage documents requiring approval, ensuring accuracy and completeness
• Prepare approval documents and oversee time and attendance management for the Sales & Marketing Division
• Manage monthly accruals, expenses, and departmental purchases
• Prepare Sales & Marketing expense forecasts and monitor expenditures
• Provide English–Japanese translation and interpretation support
• Attend meetings to provide interpretation and prepare meeting minutes
• Coordinate appointments and manage schedules for directors

Requirements

• Minimum 2 years of experience in secretarial, administrative, or business support roles
• Native-level Japanese and business-level English proficiency
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Strong organizational and schedule management skills
• Ability to build positive working relationships across departments

Benefits

• Discounted vacation stays at 4,700+ Accor properties worldwide
• Birthday and anniversary vouchers for Swissôtel hotels
• 50% discount on dining at Swissôtel Nankai Osaka
• Access to Accor Academie global learning management system
• Social insurance and regular health checkups
• Annual salary increase, bonuses, and transportation allowances
• Corporate defined contribution pension plan

About the Company

Swissôtel Nankai Osaka is a premium hotel brand belonging to the Accor hospitality group. Located in the heart of Osaka, the hotel features 546 rooms, multiple dining venues, and event spaces, leading in diversity and inclusion as an IGLTA-accredited hotel.