Commercial Administrator

Responsibilities

• Produce, format, and quality-check professional documents, presentations, and reports for stakeholders.
• Maintain organized filing systems across SharePoint and other document management platforms.
• Administer the bid calendar, coordinating submission deadlines, internal reviews, and stakeholder inputs.
• Perform regular Salesforce data audits to ensure CRM accuracy and support pipeline management.
• Develop and maintain proposal templates to ensure brand consistency and quality.
• Manage shared inboxes and coordinate responses across Finance, HR, and operational teams.
• Support contract administration by maintaining supplier, partner, and client agreements.
• Prepare, issue, and securely file Non-Disclosure Agreements (NDAs) and other commercial documentation.
• Coordinate diaries, meetings, and travel arrangements for senior leadership.
• Draft internal communications, including weekly company updates and business-wide announcements.
• Manage supplier and compliance portals to ensure documentation remains current.
• Conduct ad hoc research into markets, competitors, and industry developments.

Requirements

• Minimum one year of experience in a fast-paced administrative, commercial support, or operations environment.
• Proficiency in Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.
• Experience using SharePoint, CRM systems (such as Salesforce), or document management platforms.
• Excellent written and verbal communication skills.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and experience handling confidential or commercially sensitive information.
• A proactive approach to problem-solving and improving business processes.

Benefits

• AXA Private Medical Insurance (fully funded).
• Health Shield Cashback Plan for dental, optical, and physiotherapy.
• Salary Sacrifice Pension Scheme.
• Employee Assistance Programme for mental health and wellbeing support.
• Free gym membership and company-sponsored fitness classes.
• Professional Development Days dedicated to personal and professional growth.
• Cycle to Work Scheme and interest-free Season Ticket Loans.
• Regular company socials and team-building events.

About the Company

Prevail Partners delivers strategic advice, intelligence, specialist capabilities, and managed services to clients ranging from governments and multinational corporations to non-governmental organisations across Europe, the Middle East, and Africa.