Clinical Specialist

Responsibilities

• Manage end-to-end student clearance processes for clinical rotations, ensuring timely completion of all requirements.
• Coordinate clinical placements with students and affiliated sites, including schedule communication and relationship management.
• Track and maintain student compliance with immunizations, certifications, and site-specific requirements.
• Maintain secure and accurate student, preceptor, and site records in compliance with FERPA and HIPAA.
• Maintain and update clinical databases (e.g., Exxat) to ensure accurate scheduling, placement, and compliance data.
• Generate routine and ad hoc reports on student placements and clearance status for program operations and accreditation.
• Coordinate the processing of clinical affiliation agreements, including tracking status and renewals.
• Support the admissions committee with applicant interviews and selection processes.
• Provide administrative support for committee meetings, including preparing and distributing minutes.

Requirements

• Bachelor’s degree or equivalent education.
• Minimum of two years of experience providing administrative support.
• Proficiency in Microsoft Office Suite and database management.
• Valid driver’s license and ability to meet University fleet rules.

Preferred Qualifications

• Master’s degree.
• Experience in a Physician Assistant program or similar professional education program.
• Familiarity with accreditation processes (e.g., ARC-PA).
• Strong critical thinking, analytic skills, and ability to manage multiple priorities in a fast-paced environment.
• Exceptional organizational skills and the ability to maintain strict confidentiality.

About the Company

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. We prioritize policy and decision-making that demonstrates awareness of and responsiveness to the ways socio-cultural forces impact our students, faculty, and staff.