Client Service Specialist

Responsibilities

• Support a team of attorneys and administrative professionals with daily tasks, including time entry, expense reimbursements, and travel arrangements
• Manage multiple complex calendars and coordinate meetings
• Handle billing processes and track accounts receivable
• Manage incoming communications via email, phone, and text
• Draft, edit, and proofread documents, presentations, and reports
• Maintain electronic and hard copy files using document management systems
• Conduct research and compile information regarding various projects and initiatives
• Facilitate communications between internal and external stakeholders
• Perform data entry and maintain accuracy within various databases

Requirements

• 4+ years of experience supporting attorneys or C-level executives
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook)
• Strong verbal and written communication skills
• Excellent time management and organizational skills
• Ability to handle highly sensitive and confidential information
• Detail-oriented approach with the ability to work independently

Preferred Qualifications

• Bachelor's Degree

Benefits

• Comprehensive medical, dental, vision, and life insurance
• 401(k) plan and profit sharing
• Generous PTO program and 10 paid holidays per year
• Family support including paid parental leave and fertility benefits
• Professional development programs and anniversary bonuses
• Wellbeing programs and lifestyle spending accounts

About the Company

Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong global presence, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.